Purchasing

Sage Accpac ERP Accounts Payable Module

The Accounts Payable module provides robust accounting features to streamline your entire cash flow process and help you save money. Accounts Payable has a powerful library of accounting and reporting features that facilitate rapid entry of supplier invoices, flexible cash disbursement and full cheque reconciliation using Bank Services.

The key capabilities of Accounts Payable enable you to:

• Force or withhold payment of individual transactions, controlling the maximum payment amount, and/or excluding specific suppliers.
• Organise supplier records quickly and easily, and flag inactive records that are retained for historical reporting.
• Create a new supplier and remit-to location when entering an invoice.
• Print cheques in English, French, and Spanish.
• Drill down from General Ledger transaction history to Accounts Payable transactions and then to originating Purchase Orders transactions and import transactions from other applications.
• Automatically distribute invoices to as many general ledger expense or asset accounts as you require by defining distribution sets.
• Set up and schedule recurring payables for invoices paid on a regular basis and automatically remind staff to process recurring payables.
• Track, calculate, and automatically retain a portion of an invoice to handle common billing practices in the construction industry.
• View your supplier payments by bank range, supplier range, cheque status, transaction type, date range, year and period range, and cheque number range.
• Pre-pay invoices that you have not yet received.
• Reinstate invoices by reversing posted cheques.
• Keep details of all fully paid transactions and print them when needed.

Sage Accpac ERP Purchase Order Module

When combined with Accounts Payable, Inventory Control, and Order Entry, the Purchase Orders module provides a comprehensive, fully integrated purchasing system. You can combine multiple purchase orders on a single receipt and multiple receipts on a single invoice. The Shippable Backorder report helps identify orders that can be completed based on recent Inventory Receipts.

The key capabilities of Purchase Orders enable you to:

• Enter active, standing, future and blanket purchase orders.
• Use seven costing methods for the default item cost - Most Recent, Standard, Average, supplier, Last Unit, and two alternate amounts, for added flexibility.
• Enter details for requested items from multiple suppliers or without specifying suppliers on a single requisition, and then automatically create purchase orders for each supplier.
• Create one purchase order from multiple requisitions and select the requisition details by supplier number and Inventory Control supplier type.
• Leave purchase orders open indefinitely until all items are received or cancel any remaining ordered items at any time.
• Quickly consolidate items from multiple purchase orders on a single receipt.
• Process multiple invoices for a single receipt.
• Designate non-inventory item numbers for one-time purchases, office supplies, and any non-inventory item.
• Automatically receive all items on a purchase order at once or receive partial purchase orders, entering quantities only for received items.
• Receive items with or without first entering a purchase order for those items.
• Process adjustments to quantities, item costs and additional costs directly on the receipt or return, rather than as separate inventory adjustments.
• Allocate additional charges by quantity, weight, or cost, or manually specify the cost.
• Automatically produce purchase orders from Inventory Control reorder information or from Order Entry orders.
• Automatically drop ship items directly from the supplier to the customer.
• Enter additional costs such as freight or duty on a single receipt for received inventory items from multiple suppliers, and easily create a separate invoice for each supplier.
• Print requisitions, purchase orders, receiving slips, returns, and mailing labels using standard Purchase Orders formats, or design custom forms and reports using the built-in report writers.