Sales & Receivables

Sage Accpac ERP Accounts Receivable Module

With the Accounts Receivable module, you can manage your customers and fine-tune customer relations by keeping track of important sales information and outstanding balances. Accounts Receivable allows you to easily apply cash to outstanding invoices and create recurring charges for quick invoicing of monthly charges. This module is also fully integrated with Bank Services, for complete bank reconciliation.

The key capabilities of Accounts Receivable enable you to:

• Organise customer records quickly and easily and create an unlimited number of ship-to locations for each customer.
• Drill down from General Ledger transaction history to Accounts Receivable transactions and then to originating Order Entry transactions
• Schedule any number of recurring charge invoices for fast invoicing of monthly charges, and update recurring charges automatically by amount or percentage
• Create adjustment batches automatically to write off small account or transaction balances, and choose whether to charge interest on overdue balances or individual invoices
• Track sales statistics for each salesperson.
• Track, calculate, and automatically retain a portion of an invoice to handle common billing practices in the construction industry.
• Print and review complete transaction details, including the details of receipts and adjustments applied to transactions, and keep a complete transaction history.
• View your customer receipts by bank range, customer range, receipt status, transaction type, date range, year and period range, and receipt number range.
• Perform on-screen aging and preview customer transactions.
• Review up-to-the-minute information including current balance, last activities and complete transaction details, and detailed statistics for each customer account.
• Send statements and invoices to your customer’s billing address, customer’s e-mail address, or contact’s e-mail address.
• Create custom invoices, statements, and deposit slips.
• Set-up standard e-mail messages to automatically send to your customers with their documents
• Create a new customer and ship-to location when entering an invoice.

Sage Accpac ERP Order Entry Module

The Order Entry module allows you to enter orders and sales returns and to print invoices, credit notes, order confirmations, picking slips, and shipping labels. You can track transaction details and sales information on-screen and in printed reports. Order Entry integrates fully with Inventory Control and Accounts Receivable, so you always know your inventory levels and the status of your customer accounts.

The key capabilities of Order Entry enable you to:

• Enter active orders, future orders, standing orders, and quotes.
• Enter orders, shipments, and invoices as separate transactions so you can divide the duties of your staff.
• Create an order by simply selecting and copying the details of existing customers’ orders.
• Include multiple orders on a single shipment and multiple shipments on a single invoice.
• Ship items with or without first entering an order for those items.
• Edit and invoice partially shipped orders.
• Add new customers on the fly when you enter orders or add the customer records later.
• Assign sales proportionally to as many as five salespeople.
• Recall complete invoice information when issuing credit notes.
• Print packing slips, order confirmation, and invoices for selected orders and send them by email along with standard e-mail messages.
• Look up customer pricing based on customer contract price, item base price, or discounted or marked-up sales prices.
• Use prices with as many as six decimal places and include taxes in the selling price.
• Automatically determine available item quantities while entering orders.
• Review sales history by customer or inventory item during order and invoice entry.
• Easily customise order templates with standard information to help data entry.
• Set up any number of miscellaneous charges to speed invoicing.
• Specify whole or fractional quantities on orders.
• Enter order quantities using any unit of measure.
• Calculate commissions based on sales amount or margin.

Sage Accpac ERP National Accounts Management Module

National Accounts Management lets you use Accounts Receivable to process single payments from a customer’s head office and apply it to the subsidiary accounts. The module also lets you limit the amount of credit you extend to a company in one step.

During receipt entry, Accounts Receivable displays the transactions for all members of the national account at once, so you can quickly assign the payment to applicable customer accounts.