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Sage 200 Extensions created by Acuity

Sage 200 is a complete business solution that can elevate your business to the next level and comes packed with functionality. Why did we create extensions, you ask?

Simple really. We didn’t create these small apps to replace existing functionality, we built them to enhance your experience of Sage 200 and get the most from your core solution. We have created solutions to support and strengthen particular workflow processes in Sage 200, including Supplier Reference Checks, Imports, Allocations, Debit Collections, Foreign Payments, Invoicing, Nominal Re-mapper & SQL Back-up Utility.

All of our Sage 200 additional modules are quick and easy to install, set-up and configure, and are extremely user-friendly with simple screen layouts. They can be used for multiple companies and have no restrictions on the number of users. Our additions for Sage 200 are fully integrated within Sage 200 software and compatible for all supported versions of Sage 200 professional.

Acuity Add-ons for Sage 200

The standard functionality within Sage 200 does not include automated Supplier Reference Checks, it needs to be done manually, is case sensitive and open to be missed by users. This module allows you to perform automated checks for duplicate transactions, with an additional option to force references into upper case.

Key Features & Benefits:

  • Removes the risk of paying supplier invoices twice
  • Removes the additional work of reversing duplicates
  • Removes the risk of users forgetting to check
  • Improves efficiency and supplier satisfaction
  • Reduces time spent on queries to manually identify duplicates
  • Increases trust in system for users and payment approvers
  • Added option to force references into upper case
  • Optional settings around case sensitivity
  • Saves time and increases efficiency
  • Settings option to turn-off and by-pass for testing
  • View and check multiple transactions in one go
  • Can be used with single, batch and rapid entry

This module provides the ability to import transactions for nominal vatable journals and nominal cashbook transactions (vatable and non-vatable), replacing long-winded work arounds and making your lives easier!

Key Features & Benefits:

  • Provides functionality not available in standard Sage 200
  • Saves time with a direct import
  • Provides a validation screen which will highlight any issues
  • Easy to use templates for importing
  • Flexible template structure
  • Journal import has VAT/goods in a single line
  • VAT value over-ride
  • Increases efficiency

The current process of allocation within Sage 200 is manual, time consuming and open to user error. This module provides a dynamic and efficient method to auto allocate transactions, saving you time and reducing errors.

Key Features & Benefits:

  • Reduces errors caused by manual adjustments
  • Provides a dynamic and efficient method to auto-allocate transactions
  • Customisable settings to automate intelligent allocations
  • Settings to manage how the auto-allocation determines matches
  • Full validation screen
  • User friendly experience – simple screen layout
  • Works on Sales and Purchase Ledger
  • Saves time and increases efficiency
  • Single screen to review and process all allocations

This module will create simple integration between your Direct Debit provider and Sage200cloud, producing a file for upload to your service provider and processing the payments in Sage 200.

Key Features & Benefits:

  • Facilitates the collection of direct debits based on outstanding transactions, which can be edited
  • Configurable output file format as required for your provider
  • Standard output templates available or can be customised as required
  • Generates a collection advice document to send to customers
  • Significant time savings
  • Quick and easy to install, set-up, configure and use
  • Provides functionality not available in standard Sage 200
  • Includes creation of 1 x output file where no template exists for Direct Debit provider
  • Simple rules set up within the module determine what invoices are collected and how transactions are posted and allocated to the sales ledger and cash book.

 

The standard Sage 200 payment processing routine only processes in base currency. This module provides a payment processing screen to manage all of your foreign payments.

Key Features & Benefits:

  • Creates an output file for import into foreign banks in the required format
  • Option to select suppliers to pay by currency and payment group
  • Generation of a full and amended suggested payments report
  • Generates email remittances for foreign suppliers
  • Suggested payments report and screen to select the suppliers to pay
  • Amounts can be amended for part payments
  • Payments can be set-up in advance using an execution date
  • Rapid edit functionality for all supplier items in the payment run
  • Quick to deploy, easy to use.

Acuity’s Invoicing Module provides extended functionality to the standard invoicing functionality available in Sage 200 for non-stock invoicing.

Key Features & Benefits:

  • Import/Input invoices and credit notes with multiple lines and split nominal postings
  • Import status options are either “draft” or “posted”
  • Easy to import with a simple CSV file, which can come from another system
  • Assists with replication between to systems
  • Single entry can create multiple invoices for scheduled payments
  • Multiple layouts with options for linking to customers
  • Full options for split nominal and split vat postings, to line level
  • Templates for repeat billing
  • Easy to copy transactions
  • Create credit notes from invoices
  • Option to roll back transactions to amend, correct and reprint
  • Full history and options to reprint
  • Searchable customer history
  • Customisable input format
  • Quick to deploy, easy to use.

Acuity’s Nominal Code Remapper will allow you to update your chart of account to reflect changes and growth in your business by recoding your nominal accounts.

Key Features:

  • Standardise Chart of Accounts across multiple Sage 200 companies
  • Cost centres and Departments can be added, removed or amended
  • Update chart of accounts where business has outgrown existing COA
  • Easy to use with a CSV import file
  • Re-codes nominal codes without losing transactions or entry of manual journals
  • Nominal code names can be amended
  • Cost centres and Departments can be added, removed or amended
  • Report categories can be updated
  • Updates default Nominal codes on Customer and Supplier accounts
  • Updates live sales orders and purchase orders
  • Updates deferred and pending postings

Acuity’s SQL Backup Utility allows Sage 200 users to create on demand backups without access to SQL.

Key Features:

  • Utility creates a backup of the nominated Sage 200 company and restores it into a test company.
  • Allows end users easy access to an up to date test environment
  • Saves time and increases efficiency
  • Installed as a Sage 200 menu option
  • Quick and easy to use.

Want to add functionality to Sage 200?

If you are looking to enhance the functionality of Sage 200, and interested in learning more about our Acuity Add-ons for Sage 200 - get in touch!

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Read some feedback…

The Whiteley Homes Trust logo

Due to significant organisational growth, we found that our Sage 200 Chart of Accounts had also naturally grown to the extent it required straightening out.

Old accounts needed to be removed, new accounts needed to be added, some accounts needed to be merged, and in general we needed to arrange the nominal accounts in groupings that made sense to the way the business had evolved.

Starting afresh and journaling opening balances into new nominal ledgers also meant we would lose the ability to easily reference historic transactions. Having discussed with Acuity we decided to use their Nominal Remapper Solution for Sage 200.

Working first time, the add-on was very intuitive enabling us to change the account codes, names, reports and cost centres in one csv file then upload to sage. We used the solution for three months to allow for alterations, but we made very few. The result is a set of accounts that are fit for purpose and much easier to use.

Mark Stone – Assistant Director of Finances, The Whiteley Homes Trust